When it comes to sales outreach, there is no one magical way to do things. What works for one industry, or offering may not work for another. This is true for the Staffing Agency industry as well.
At LeadJoint, we have worked with hundreds of clients from across different countries and industries to help them generate qualified leads for their business through email outreach.
Since you are here to check out Staffing Agency sales email templates, let me tell you this from experience – there is no perfect template that will work for all prospects. Their industry, designation, culture, English proficiency, tech-savviness all play a part in deciding the best sales email template.
When we do sales outreach at scale for our clients, we start off with dozens of different sales email templates, and then slowly narrow it down to one or two based on what gets us the best results.
In this blog post, we will go through several different formats of emails that you could experiment with while seeking leads for your Staffing Agency business.
Template 1: Formal Tone And Straight To the Point
Dear [Recipient's Name],
I hope this email finds you well. My name is Anand Srinivasan, and I run a reputable staffing agency, [Your Agency Name]. We specialize in finding the perfect talent to meet your organization's recruitment needs efficiently.
We understand that time is of the essence when it comes to hiring the right candidates. With our extensive network and proven track record in the industry, we can assure you of top-tier professionals who align with your company's values and goals.
I would welcome the opportunity to discuss how we can be of service to your esteemed organization. Please let me know a convenient time for a call or meeting, and we can take it from there.
Thank you for considering [Your Agency Name] for your staffing requirements. Looking forward to the possibility of working together.
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 2: Casual Tone
Subject: Hey there! Let's Supercharge Your Team with [Your Agency Name]
Hey [Recipient's Name],
Hope you're doing great! I'm Anand Srinivasan, and I run [Your Agency Name], an awesome staffing agency. Our mission? To find you the best talent out there!
Recruiting the right folks can be a real challenge, but worry not – we've got your back! With our extensive network and experience in the field, we know how to match your unique needs with the perfect candidates.
I'd love to chat more about how we can help streamline your hiring process. How about grabbing a coffee sometime this week?
Looking forward to hearing from you!
Cheers,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Template 3: For a tech-savvy recipient (offering a Calendly link)
Subject: Optimizing Your Team - [Your Agency Name] Can Help!
Hi [Recipient's Name],
As a fellow tech enthusiast, I know that finding the right talent in the digital era is crucial. I'm Anand Srinivasan, founder of [Your Agency Name], and we're experts at sourcing top-notch candidates for tech-savvy companies like yours.
I'd love to discuss how we can optimize your team with the right individuals. Let's schedule a quick call at your convenience. Feel free to book a slot directly through my Calendly link: [Calendly Link].
Looking forward to geeking out about recruitment with you!
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 4: Using Stats In Opening line of email (creates good engagement)
Subject: Enhance Your Hiring Success - Stats Don't Lie!
Dear [Recipient's Name],
Did you know that 87% of successful businesses attribute their growth to a strong workforce? Ensuring your team has the best talent is vital, and that's where [Your Agency Name] can make a significant impact.
I'm Anand Srinivasan, and I lead a successful staffing agency, [Your Agency Name], specializing in identifying top-tier candidates who drive growth and innovation.
Let's leverage these statistics together – I'd love to explore how we can elevate your team. Can we schedule a brief call or meeting to discuss further?
Looking forward to potentially boosting your company's success!
Warm regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Template 5: Reaching a gatekeeper – Formal tone
Subject: Introduction and Request for Connection
Dear [Gatekeeper's Name],
I hope this email finds you well. My name is Anand Srinivasan, and I am the founder of [Your Agency Name], a well-established staffing agency. I am reaching out as I believe our services could be of great value to [Company Name].
We have a proven track record of successfully connecting businesses with the right talent that perfectly aligns with their organizational goals. I kindly request you to pass this email along to the person responsible for handling recruitment and hiring at [Company Name]. Alternatively, if you could provide me with the appropriate contact, I would be grateful.
Thank you for your time, and I look forward to the possibility of working with [Company Name].
Sincerely,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 6: Reaching a gatekeeper – Casual tone
Subject: Hey there! Let's Team Up for Stellar Hires!
Hi [Gatekeeper's Name],
How's it going? I'm Anand Srinivasan, the founder of [Your Agency Name], a super cool staffing agency. We're all about making hiring a breeze for companies like yours!
I'd love to get in touch with the person handling recruitment at [Company Name]. Can you help me with that, or better yet, pass this email along to them? Your assistance would be awesome!
Thanks a ton, and hope to hear back soon!
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Template 7: Opening with an industry-related joke or riddle
Subject: Need Some "Staff-ari" in Your Team? We've Got You Covered!
Dear [Recipient's Name],
Knock, knock! Who's there? Anand from [Your Agency Name] – your go-to solution for all your staffing needs! 😄
We believe in adding a little fun to the recruitment process while getting serious results. Speaking of which, did you hear about the manager who hired a scarecrow as a new employee? He said it was outstanding in its field!
Jokes aside, we are experts in finding top talents that excel in their fields. If you're interested in a chuckle and a fantastic hire, let's chat!
Looking forward to laughing and recruiting with you!
Warm regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 8: Formal tone in under 100 words
Subject: [Your Agency Name]: Your Trusted Staffing Partner
Dear [Recipient's Name],
I am Anand Srinivasan, the founder of [Your Agency Name]. We specialize in providing tailored staffing solutions to businesses like yours. Our track record of successful placements speaks for itself. Let's discuss how we can add value to your organization's recruitment process. Looking forward to connecting.
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Template 9: Casual tone in under 100 words
Subject: Let's Crush Your Hiring Goals Together!
Hey [Recipient's Name],
I'm Anand Srinivasan, founder of [Your Agency Name]. We're pros at finding the best talent for companies like yours. No more recruitment headaches! Let's chat about how we can level up your team. Excited to connect!
Cheers,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Template 10: LinkedIn Inmail with connection request
Subject: Connecting for Seamless Staffing Solutions
Hi [Recipient's Name],
I noticed we share interests in talent acquisition and workforce optimization. As a staffing agency owner, I believe there's a lot we could learn from each other. Let's connect and explore potential collaboration opportunities.
Looking forward to connecting with a fellow professional like you!
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Staffing Agency Sales Email Follow-Up Templates
Typically, we send between 4-7 follow-up emails for each recipient. While I can’t say with certainty how many follow-ups are ideal in the case of Staffing Agency sales emails, the number of follow-ups generally increases where recipients are ‘out in the field’ or not tech-savvy since in these cases, there is a high chance that they missed out our initial outreaches.
In my experience, such prospects also tend to be more forgiving on persistent follow-ups, and the chances of being marked as spam are lower. So, you can crank up the number of follow-ups.
In each of the follow-up emails, it is important to reiterate two things:
- What do you offer (Staffing Agency installations in your case)
- Call-to-action (booking a meeting, for instance)
Here is one variant of the follow-up email that you can use. Please note that it is recommended that you experiment with different variants of follow-ups in order to find what works best.
Dear [Recipient's Name],
I hope this email finds you well. I wanted to follow up on my previous message to reiterate the value [Your Agency Name] brings to businesses like yours.
Our extensive network and expertise in staffing have enabled us to connect companies with exceptional talent that aligns perfectly with their goals. We are confident we can streamline your recruitment process and find the best candidates for your team.
I'd greatly appreciate the opportunity to discuss your recruitment needs further. If you have a moment, let's schedule a brief call or meeting at your convenience.
Looking forward to reconnecting and exploring how we can elevate your team together.
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
I personally like to receive short emails. So, we also try to experiment with short follow-up emails that are under 150 words. Something like this:
Hi [Recipient's Name],
Just a friendly follow-up! As mentioned earlier, [Your Agency Name] specializes in sourcing top-notch talent for businesses like yours. Let's collaborate to elevate your team and ensure a seamless hiring process. Can we schedule a brief call or meeting to discuss further? Looking forward to hearing back!
Thanks and best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
Staffing Agency Sales Breakup Email
The last email in the follow-up series is called the breakup email where you explicitly tell them that you won’t be reaching them any further. It is important that you mention this since a lot of prospects are busy or not desperate. So, they don’t bother replying till you tell them that they won’t be hearing from you again.
Here is one variant of the breakup email that we use for our Staffing Agency clients.
Dear [Recipient's Name],
I hope this email finds you well. It seems we haven't connected as expected, and I wanted to extend one final invitation to explore how [Your Agency Name] can add value to your company.
We genuinely believe our staffing services can optimize your team and enhance your organization's success. However, we respect your time and priorities. If you're no longer interested, kindly let us know so we can close our outreach.
If you're still open to discussing a potential collaboration, I'm eager to schedule a meeting at your earliest convenience.
Thank you for your consideration, and I wish you continued success.
Sincerely,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
And here is an obligatory shorter version of the same breakup email:
Hi [Recipient's Name],
This is our last attempt to connect and discuss how [Your Agency Name] can support your hiring goals. If you're interested, I'd love to schedule a meeting to explore tailored staffing solutions. However, if your priorities have shifted, please let us know so we can respect your decision. Thanks for considering [Your Agency Name], and I wish you the best!
Best regards,
Anand Srinivasan
[Your Agency Name]
[Your Contact Information]
Let us handle your sales outreach. Email us here, or WhatsApp me here
How to maximize Staffing Agency lead generation
The email content is just one part of the puzzle. There are a lot of other things that you need to get right in order to get the highest quality leads. This includes ensuring high email deliverability, reaching the right decision-maker, and reaching them at the right time and day.
The best way to ensure you get the highest quality leads consistently is to outsource the sales outreach process to experts like LeadJoint. We have been serving clients like you for over a decade.
Let us handle sales outreach for you. Email us at [email protected] or WhatsApp me at +971-588-037-490 to take this forward.