When it comes to sales outreach, there is no one magical way to do things. What works for one industry, or offering may not work for another. This is true for the Virtual Assistants industry as well.
At LeadJoint, we have worked with hundreds of clients from across different countries and industries to help them generate qualified leads for their businesses through email outreach.
Since you are here to check out Virtual Assistants sales email templates, let me tell you this from experience – there is no perfect template that will work for all prospects. Their industry, designation, culture, English proficiency, and tech-savviness all play a part in deciding the best sales email template.
When we do sales outreach at scale for our clients, we start off with dozens of different sales email templates, and then slowly narrow it down to one or two based on what gets us the best results.
In this blog post, we will go through several different formats of emails that you could experiment with while seeking leads for your Virtual Assistants business.
Template 1: Formal Tone And Straight To the Point
Subject: Enhance Your Efficiency with Our Expert Virtual Assistants
Dear [Recipient's Name],
I hope this email finds you well. My name is Anand Srinivasan, and I am the founder of [Your Company Name], specializing in providing highly qualified Virtual Assistants for corporate businesses. Our VAs are adept at handling a wide range of business activities, enabling your team to focus on core operations and strategic initiatives.
I would be delighted to discuss how our services can benefit your organization. Please let me know a convenient time for a brief call.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 2: Casual Tone
Subject: Need a Hand? Our VAs Can Help!
Hey [Recipient's Name],
Hope you're doing great! I'm Anand, and I run [Your Company Name], where we help businesses like yours by providing top-notch Virtual Assistants. Our VAs can handle pretty much any task you throw at them, so your team can focus on what they do best.
Want to chat about how we can help? Let me know when you have a few minutes!
Cheers,
Anand Srinivasan
[Your Company Name]
[Contact Information]Template 3: For a tech-savvy recipient (offering a Calendly link)
Subject: Streamline Your Workflow with Our Expert VAs
Hi [Recipient's Name],
I’m Anand Srinivasan, founder of [Your Company Name]. We specialize in providing highly skilled Virtual Assistants to help streamline your business processes. Whether it's administrative tasks, customer service, or project management, our VAs have got you covered.
I’d love to discuss how our services can benefit your company. Feel free to schedule a time that works for you via my Calendly link: [Calendly Link].
Looking forward to connecting!
Best,
Anand Srinivasan
[Your Company Name]
[Contact Information]Template 4: Using Stats In the Opening line of the email (creates good engagement)
Subject: Increase Productivity by 30% with Our VAs
Dear [Recipient's Name],
Did you know that businesses leveraging Virtual Assistants report a productivity increase of up to 30%? I’m Anand Srinivasan, and at [Your Company Name], we provide highly qualified Virtual Assistants to help you achieve similar results.
Our VAs are skilled in various business activities, allowing your team to focus on strategic goals. I would love to discuss how we can support your organization.
Please let me know a convenient time for a brief conversation.
Sincerely,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 5: Reaching a gatekeeper – Formal tone
Subject: Request to Connect with [Recipient's Name]
Dear [Gatekeeper's Name],
I hope this message finds you well. My name is Anand Srinivasan, founder of [Your Company Name], and we specialize in providing highly qualified Virtual Assistants for corporate businesses.
I am reaching out to request a meeting with [Recipient's Name] to discuss how our services can benefit your organization. Could you please assist in arranging a convenient time for this discussion?
Thank you for your assistance.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Template 6: Reaching a gatekeeper – Casual tone
Subject: Quick Meeting Request with [Recipient's Name]
Hi [Gatekeeper's Name],
Hope you're doing well! I’m Anand from [Your Company Name]. We provide awesome Virtual Assistants to help businesses streamline their tasks.
I’d love to set up a quick chat with [Recipient's Name] to discuss how we can assist your team. Can you help me find a time that works?
Thanks a bunch!
Cheers,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 7: Opening with an industry-related joke or riddle
Subject: Why Don’t Programmers Like Nature?
Hi [Recipient's Name],
Why don’t programmers like nature? It has too many bugs! 😄
I’m Anand Srinivasan, and I run [Your Company Name], where we provide highly qualified Virtual Assistants to help businesses like yours handle various tasks efficiently. Our VAs can tackle anything from administrative duties to project management, so your team can focus on the big picture.
Let’s chat about how we can help. When's a good time for you?
Best,
Anand Srinivasan
[Your Company Name]
[Contact Information]Template 8: Formal tone in under 100 words
Subject: Optimize Your Business with Our VAs
Dear [Recipient's Name],
I’m Anand Srinivasan from [Your Company Name]. We provide highly skilled Virtual Assistants to help businesses streamline operations. Our VAs can handle a variety of tasks, allowing your team to focus on strategic goals.
Can we schedule a brief call to discuss how we can assist your organization?
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
Template 9: Casual tone in under 100 words
Subject: Need a Hand? Our VAs Can Help!
Hi [Recipient's Name],
I’m Anand from [Your Company Name]. We provide awesome Virtual Assistants to help businesses like yours get more done. Our VAs can handle a wide range of tasks, so your team can focus on what matters most.
Want to chat about how we can help? Let me know!
Cheers,
Anand Srinivasan
[Your Company Name]
[Contact Information]Template 10: LinkedIn Inmail with connection request
Subject: Let's Connect!
Hi [Recipient's Name],
I’m Anand Srinivasan, founder of [Your Company Name]. We specialize in providing highly qualified Virtual Assistants to help businesses streamline their operations and improve efficiency. I’d love to connect and discuss how our services can benefit your organization.
Looking forward to connecting!
Best,
Anand Srinivasan
[Your Company Name]Virtual Assistants Sales Email Follow-Up Templates
Typically, we send between 4-7 follow-up emails to each recipient. While I can’t say with certainty how many follow-ups are ideal in the case of Virtual Assistants sales emails, the number of follow-ups generally increases where recipients are ‘out in the field’ or not tech-savvy since in these cases, there is a high chance that they missed out our initial outreaches.
In my experience, such prospects also tend to be more forgiving on persistent follow-ups, and the chances of being marked as spam are lower. So, you can crank up the number of follow-ups.
In each of the follow-up emails, it is important to reiterate two things:
- What do you offer (Virtual Assistants in your case)
- Call-to-action (booking a meeting, for instance)
Here is one variant of the follow-up email that you can use. Please note that it is recommended that you experiment with different variants of follow-ups in order to find what works best.
Subject: Follow-Up: Maximizing Efficiency with Our Virtual Assistants
Dear [Recipient's Name],
I hope this email finds you well. I wanted to follow up on my previous email regarding the services offered by [Your Company Name]. As a quick reminder, we provide highly qualified Virtual Assistants who can seamlessly integrate into your team to handle a variety of business tasks. This allows your staff to focus on strategic initiatives and core activities.
Our Virtual Assistants are skilled in:
* Administrative support
* Customer service
* Project management
* Data entry and analysis
And much more
I would love to discuss how our VAs can specifically benefit your organization. Could we schedule a short call to explore this further? Please let me know a convenient time for you.
Thank you for considering this opportunity. I look forward to hearing from you soon.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
I personally like to receive short emails. So, we also try to experiment with short follow-up emails that are under 150 words. Something like this:
Subject: Follow-Up: Enhance Your Efficiency with Our Virtual Assistants
Dear [Recipient's Name],
I hope this email finds you well. I wanted to follow up on my previous message about [Your Company Name]. We offer highly qualified Virtual Assistants to help streamline your business tasks, allowing your team to focus on strategic goals.
Our VAs excel in:
* Administrative support
* Customer service
* Project management
* Data entry and analysis
And more
Could we schedule a short call to discuss how our VAs can benefit your organization? Please let me know a convenient time for you.
Thank you for considering this opportunity. Looking forward to your response.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Virtual Assistants Sales Breakup Email
The last email in the follow-up series is called the breakup email where you explicitly tell them that you won’t be reaching them any further. It is important that you mention this since a lot of prospects are busy or not desperate. So, they don’t bother replying till you tell them that they won’t be hearing from you again.
Here is one variant of the breakup email that we use for our Virtual Assistants clients.
Subject: Final Follow-Up: Last Chance to Enhance Your Efficiency
Dear [Recipient's Name],
I hope this email finds you well. This is my final attempt to reach out regarding the potential benefits of our services at [Your Company Name]. We provide highly qualified Virtual Assistants who can streamline your business processes, allowing your team to focus on strategic initiatives.
Our VAs excel in various tasks, including:
* Administrative support
* Customer service
* Project management
* Data entry and analysis
And more
If you are interested, I would love to schedule a brief call to discuss how we can support your organization. If not, I completely understand and would appreciate if you could let me know either way.
Thank you for your time and consideration.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]And here is an obligatory shorter version of the same breakup email:
Subject: Final Follow-Up: Last Chance to Connect
Dear [Recipient's Name],
I hope this email finds you well. This is my final attempt to reach out regarding our services at [Your Company Name]. We offer highly qualified Virtual Assistants to streamline your business tasks, allowing your team to focus on strategic goals.
Our VAs excel in:
* Administrative support
* Customer service
* Project management
* Data entry and analysis
And more
If you are interested, I’d love to schedule a brief call to discuss how we can assist your organization. If not, I completely understand and would appreciate if you could let me know either way.
Thank you for your time.
Best regards,
Anand Srinivasan
[Your Company Name]
[Contact Information]Let us handle your sales outreach. Email us here, or WhatsApp me here
How to maximize Virtual Assistants lead generation
Email content is just one part of the puzzle. There are a lot of other things that you need to get right in order to get the highest quality leads. This includes ensuring high email deliverability, reaching the right decision-maker, and reaching them at the right time and day.
The best way to ensure you get the highest quality leads consistently is to outsource the sales outreach process to experts like LeadJoint. We have been serving clients like you for over a decade.
Let us handle sales outreach for you. Email us at [email protected] or WhatsApp me at +971-588-037-490 to take this forward.